Privacy Policy

JFR Promotions operates within the General Data Protection Regulations (GDPR). This includes the right to be informed about how we use, share and store your personal information.

We keep our privacy notice under regular review.

Our privacy notice applies to:

  • People who use our services (landlords, managing agents, promoters, retailers and agencies)

  • Visitors to our websites and social media channels

  • Those who request information from us e.g. quotations or enquiries

  • Current and previous employees and job applicants

WHAT WE COLLECT

We may collect the following information:

  • We require that users supply personal information, including name, company, telephone number and e-mail address prior to placing offers to purchase advertising space.

  • We may also ask you to provide us with information regarding your personal or professional interests, demographics, experiences with our services, and contact preferences in order to provide you with further correspondence about our products and services.

  • Some pages use cookies, a data analysis technique.

WHAT WE DO WITH THE INFORMATION WE GATHER

We require this information to understand your needs and for the following reasons:

  • To improve our products and services.

  • To allow us to follow up, either by e-mail, phone or mail as part of our customer care procedure

  • To periodically send promotional e-mails about new products, special offers or other information which we think you may find interesting

WHO WE SHARE THE INFORMATION WITH AND YOUR CHOICES

We will not sell, distribute or lease your personal information to third parties unless we have your permission, it is necessary for the service we provide to you or are required by law.

We may release your personal information to our authorised direct marketing agents unless you tell us that you do not wish this to happen.

WEBSITE VISITORS

Our company website is hosted on the online platform SquareSpace that allows us to sell our products and services to you. When people visit our website www.JFRpromotions.co.uk, we use a third party service, Google Analytics, to collect standard information and details of visitor behaviour patterns. We do this to find out things like the number of visitors to different parts of our website. We do not collect any personal information or identities of those visiting our website. We will make it clear when we collect personal information and will always explain what we intend to do with it. You will not receive any marketing material from us by visiting our website unless you submit a request on our enquiry form on the Contact Us page. At this point we will hold your details for a period of 6 months or until you enter into a contract with us for one of the centres we represent.

SOCIAL MEDIA

We occasionally use a third party, Hootsuite, to forward plan our social media interactions. If you contact us via direct or private message Hootsuite will store your message for three months but will not share it with any other organisations.

PHONE CALLS

We do not monitor our phone calls or gather any information from calls on our systems unless we ask you for permission to collect your contact details to assist with answering your enquiry.

EMAILS

Office 365 is used for all of our email services so they are therefore encrypted and protected by Transport Layer Security (TLS). If your email service does not support TLS you should be aware that any emails we send to you or receive from you may not be protected in transit.

We monitor all emails sent to us, including file attachments, for viruses and malicious software. Please be aware that any email you send to us is within the bounds of the law.

YOUR RIGHTS

Under the Data Protection Act 1998 you have rights as an individual to be informed, have access, rectify, erase and restrict the information we hold about you.

We try to maintain the highest standards when collecting and using personal information. We therefore take any complaints we receive about this very seriously. We encourage our customers and clients to bring to our attention any concerns they have about our collection or use of information. We are happy to provide any additional information or explanation regarding our procedures and policies. Requests regarding this should be sent to our Data Protection Officer at info@jfrgroup.net.

WHAT IF YOU THINK WE HAVE INCORRECT INFORMATION OR YOU WOULD LIKE A COPY OF THE INFORMATION WE HOLD ABOUT YOU?

If you wish to request your personal information, or further information about our privacy policy, please write to:

Jon Rodgers, JFR Group Head Office, Cutlersforth Farm, Radley Road, Halam, Newark, Nottinghamshire NG22 8AP.

If you believe that any information we are holding on you is incorrect or incomplete, please write or e-mail us as soon as possible to the above address. We will correct any information which was found to be incorrect promptly.

SECURITY

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on line.

OTHER WEBSITES

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.